What is this place? Will I ever be able to adjust to this new environment? The task seems to be too complicated, I won’t ever get used to it; these are some of the questions that revolve around the mind of a new employee. 

These are all genuine questions because a newly employed candidate feels alien in a new environment. He has nobody to take help from nor is he familiar with his task properly. 

This whole scenario is different from getting into any educational institute because there you can take help from various sources. One can Buy Coursework assistance or even can ask college mates for some guidance but the scenario changes when you step into professional life.

If the company manages to make the employee feel at ease then the whole nervousness of the employee fades away. This post is intended to discuss the rules of welcoming new employees through a welcome E-mail.

What is a welcome E-mail?

You might have been taught at college how to write a thesis abstract (Watson, 2021)but e-mail writing is something that is not taught in educational institutes which is why most people take hints from the internet while writing an e-mail.

E-mail plays an important role in our lives nowadays, from having to ask for a leave to preparing a McDonalds’ Swot Analysis, everything depends on mail. One such type of e-mail is known as a welcoming e-mail. 

As the name implies; a welcome e-mail is the kind of mail that is sent by the company to the newly employed candidate. The purpose of this e-mail is to make the employee comfortable and affiliated with the company.

This is the first ever mail that is sent by the company to the employee in his company’s mail ID. 

Besides that; the e-mails that a person gets after signing in or subscribing to a particular site or brand are also termed the welcome e-mail. However; it is the former one that is going to be discussed in this post.

What is the need for a welcome E-mail?

According to a survey; about 60% of employees don’t read the e-mails sent by the HR but more than 90% of employees do read the welcoming e-mail by the HR. this shows the importance and the meaning that welcome e-mail holds for a new employee.

The following few points will help the readers in understanding the need or purpose of sending a welcome e-mail to the new employees;

Essential elements of writing a welcome E-mail:

The use of email to conduct interviews is thought to be an effective way to collect qualitative data (Vandermause, 2017) but a welcoming e-mail never asks for formal documents rather it is to make the employee feel comfortable with the new company. The following few points are essentially required to write a welcome e-mail;

• A catchy, precise, and warm subject line must be added.
• The selection of the tone must be according to the working environment of the company. If the company has a strict working environment then keep the tone formal but if it is a healthy environment then you can maintain a semi-formal tone. 
• Adding a visual in the form of an image or a moving gif will act like a little icebreaker. 
• Make sure to add the key points including the role of the employee, his starting date, his department name, and his work schedule.  
• Before sending the mail, be sure that there ain’t no grammatical mistakes or writing errors because it will reflect the attitude of the company’s HR team towards their work.

3 rules for writing a good welcome E-mail:

The above-mentioned points were some of the basic elements that are required to write a welcome e-mail. However; if you are looking to write a really good and effective welcome e-mail then you can go for the following three rules;

• Keep it sweet and concise:

So make sure to write a welcome e-mail that is short but sweet. Now, the question that might come to your mind is how to make it sweet. .

• Introduce yourself and your company:

A new employee is gonna have no idea about you so make sure to introduce yourself and your department. In this way; he will feel a little connected with you and the HR department. This newly employed candidate will be meeting a lot of new people so introducing yourself in two to three lines will help him in having a sense of affiliation with the company’s members. 

• Make it about them:

Remember that there will be a lot of opportunities when you will be able to tell the policies of the company to the newly hired employee. So, do one thing don’t make them feel intimidated by inkling all of the rules in the welcome e-mail rather let the e-mail be solely for them. 

Conclusion:

How to make a person feel welcomed is not difficult when you receive a guest but when the case is of welcoming an employee to a new working environment, then it can be a little tricky.

A perfectly written welcome e-mail can break the ice between the newly hired employee and the company in which he is going to work. Hopefully; the above-mentioned post will help the reader in coming up with an effective welcome e-mail. 

Bibliography

Vandermause, R. L. (2017). Data Collection via In-Depth Email Interviewing: Lessons From the Field. SAGE Journals , 28 (10).

Watson, R. (2021, Sep 8th). How to Write a Thesis Abstract? https://www.theresearchguardian.com/how-to-write-a-thesis-abstract/ .